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The Business of Being Boho: Getting Digitally Organized with Evernote

This Post Was Created In Partnership With Evernote.

My business has evolved SO MUCH over the past couple of years. I went from being a one- woman-show that I ran out of my living room, to moving into a proper office, and this year, hiring my first salaried employees. It was a (very!) big leap. Today, my one-woman show, has grown into a real-live business that has three different ‘branches’: the blog / content creation arm, the design studio arm and the online shop. Each of these branches involve a handful of different skills, tools and people to keep them running well. But, with a small team (there are four or five of us here on most days) one thing is certain — organization and communication are the keys to making everything run smoothly — especially when I’m on the road (which lately is pretty often).

In all candor, organization is not my forte. Blame it on my artist brain, or sheer laziness, but my lack of organization is probably one of my worst traits — especially as a business-owner. For example, I have 18,724 unread emails in my email inbox right now. (I’m not kidding.) When I meet other business-owners that have achieved (and maintain!) ’inbox zero’ I am truly in awe. Like I have NO IDEA how they do that. So I am always on the look out for tools that I can integrate into my daily work-flow that help me to be more organized in a un-cumbersome way. If it’s slightly difficult or annoying to set up or use I won’t use it. It has to be seamless.

Since I started to use Evernote it has saved me time, money and headaches. I’m excited to share some of the ways that I use the app to help my work flow and help me and my team get (and STAY!) more organized as we scale our business and things get even crazier.

I first started using the app as a simple note-taking app. I am often in weird places (middle of the night, on a plane) when I’m struck with inspiration and ideas, so I used the app simply as a way to help me remember, keep track of and record all my random ideas. I used to have piles of little notebooks and sticky notes everywhere — now I have digital note books that are collated and tagged so that I can easily go back to an old idea or doodle to prep for a meeting or presentation. It has helped so much with our brainstorming sessions as well.

If I have 18,000 unread emails, you may not be surprised to discover that I have 37,100 photos stored on my phone (and don’t get me started on my desktop!!) Maybe it’s an idea for our home remodel, for a blog post or for a new collection but I take and save thousands of pictures every week. Before I started using Evernote these photos were simply swimming in a sea of tens of thousands of images that I had to scroll to (which was never chic while trying to show something to a potential partner or client). Now, with Evernote Premium, I’ve started collating and tagging images for easy access when I’m switching from one project to another and want to see (or show) ideas to clients and partners.

Besides taking notes — the other function I probably use most is the scan feature. I’ve started to use Evernote to store and organize both business cards and receipts and saves me both time and money.

During a trade show I can simply scan in a business card and Evernote auto-populates the info so it’s all right there. How many times have you been to a conference or a trade show, and come back with a stack of business cards but can’t really remember which person you met goes with which card? Or you can’t even find the card?? This type of thing used to happen to me all the time, so having the ability to scan the card and then add a photo, tag or add it to a specific notebook to help remember relevant info is a total game-changer.

Same is true for scanning receipts. I am able to expense most of my business trips with companies that I’m partnering up with. For so long (I’m talking years!) I would lose receipts, or not expense meals or a taxi ride because maybe it was just $10 here or there and so I’d let it slide, but not anymore! Ten bucks here and there can add up!! Evernote allows me to scan a receipt quickly and easily and then add them to my “Expense” notebook, and then I tag the receipts with the trip name. I even forward digital receipts to Evernote. When I get home I’m able to easily share everything with our office manager who then get our reimbursements.

Evernote is quickly changing the way our office communicates. We’ve begun using the business chat feature. We share files and keep them organized that way. Getting totally digitally organized is a big business goal for me this year and so far I feel like I’m on a positive path. I can already feel my brain feeling more free of clutter, random sticky notes and crumpled receipts. It’s pretty awesome.

This Post Was Created In Partnership With Evernote. All opinions are my own. For more posts in The Business of Being Boho column, go here

Alternative Text Justina Blakeney

Designer, artist, stylist & mama. Founder and CCO at The Jungalow. Crazy for color, pattern and plants!

87 responses to “The Business of Being Boho: Getting Digitally Organized with Evernote”

  1. Tara says:

    Hello! I’m an extremely organized person who has three email addresses, all of which are at zero. And I loooooooove tools that help with organization. I adore Evernote and use it all the time.

    But I have to say– it’s not the tools that keep someone organized, it’s the person using them. Tools only work as much as you let them. If you’re not absolutely committed to being organized, rigidly so, they will not work, and will just become another dud that didn’t work.

  2. Caitlin says:

    Thank you for sharing! For someone that has the problem of misplacing my receipts and important documents, along with having an inbox full of unread messages I am very excited to see how it helps stay organized and keep me feel on top of my life!

  3. Tina says:

    Had a friend just tell me about this app! Her husband uses it for recipes — He’s a foodie and it keeps their meal prep on track for the week. Definitely going to check this out.

  4. Pat says:

    Hi!!!
    Thanks for all of this great information.
    How do you go about learning to use Evernote if you don’t have a technology department backing you up?

    • Justina Blakeney says:

      Hey Pat! When I started I watched tutorials on Youtube! It was really helpful. Also for the most part the app is very intuitive — but the tutorials help to jumpstart the user experience!

    • Tara says:

      There are a few articles on Lifehacker.com who give suggestions for how to use it, too– just search on that site for them!

  5. Larissa says:

    Love this useful post! Great info and advices! trying to be more organized in my personal life! I don’t know how but I am better at work.

  6. If it’s slightly difficult or annoying to set up or use I won’t use it. It has to be seamless.

  7. In all candor, organization is not my forte. Blame it on my artist brain, or sheer laziness, but my lack of organization is probably one of my worst traits — especially as a business-owner. For example, I have 18,724 unread emails in my email inbox right now. (I’m not kidding.) When I meet other business-owners that have achieved (and maintain!) ’inbox zero’ I am truly in awe. Hi.

  8. Dalia says:

    I love all kinds of apps that keep me organised and I also looked into Evernote. But I stopped when I read their data-policy. I mean if you only use it to organise your cooking, furniture shopping or whatever, that’s fine, but I did not want to give them all my personal data, like where I shopped for what at which day and time, which is what you do when scanning receipts. Especially not for my business, if I had one. I know of larger cooperations that forbid using these kind of apps in relation to your job, for fear of being hacked or the app-company being sold to a rival etc. If it works for you, that’s fine, just something to consider.

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